# Field and hall bookings

<p class="callout info">Describes the process of field and hall bookings from the wider perspective of the club as a whole. Role-specific information about how to do field bookings, and how to track them for invoicing can be found on the [Secretaris volunteer page](https://bookstack-9egpq-u79954.vm.elestio.app/books/the-ufo-wiki/page/board-secretaris) .</p>

## Field bookings

This flowchart describes the process of how field bookings are made by UFO for their members or for the NFB.

<div id="bkmrk-">  
</div><div id="bkmrk-ufo-prefers-all-even">UFO prefers all events to be on the artificial turf to protect the grass field.</div><div id="bkmrk--1"></div><div drawio-diagram="7"><img src="https://bookstack-9egpq-u79954.vm.elestio.app/uploads/images/drawio/2026-10/drawing-1-1792052529.png" alt="drawing-3-1792022268.png"/></div>

**Avenues for potential process improvements**

- Rather than submitting the field booking directly to the secretary, perhaps using a form is better. 
    - This way we can minimise back and forth communication, giving the person requesting the booking more oversight
    - (Depending on the form solution) We can have automations which send email updates to the booker of the field
- Can we get more insight into which fields are available from the Gemeente (and their availabilities)? Something like the hall booking portal?

## Hall bookings

TODO:

- Link portal which can be used to check availability
- Complete rest of process document